Category Archives: 7.Time and Tasks

Understand email as an interruption.

#784 085. Only process email a few times a day. Ultra-productive people don’t check em Principle: QUOTES: [1] Scripture [2] Only process email a few times a day. Ultra-productive people don’t check email throughout the day. They don’t respond to each … Continue reading

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Follow the two-minute rule.

#784 013. Follow the two-minute rule. Principle: QUOTES: [1] Scripture [2] Primary source quote: Follow the two-minute rule. Here’s one from Getting Things Done by David Allen: When a task takes less than two minutes, don’t schedule it, don’t set it aside for later, … Continue reading

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Only touch things one time. Highly successful people try to “touch it once.”

#783 89. Only touch things one time. Highly successful people try to “touch it once.” Principle: QUOTES: [1] Scripture [2] Only touch things one time. How many times have you opened a piece of regular mail–an invoice, perhaps–and then put it … Continue reading

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Secret #07: They process email only a few times a day.

#780 Y107 Secret #07: They process email only a few times a day. Principle: QUOTES: [1] Scripture [2]  Secret #7: They process email only a few times a day. Ultra-productive people don’t “check” email throughout the day. They don’t respond … Continue reading

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Build in frequent breaks. Use the Pomodoro Technique.

#774 12. Build in frequent breaks. Use the Pomodoro Technique. Principle: QUOTES: [1] Scripture [2] Build in frequent breaks. Small, frequent breaks are a great way to refresh and recharge. Like the Pomodoro Technique, a time-management strategy in which you work … Continue reading

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Set hard limits. Tasks should take only as long as they need to take.

#771 69. Set hard limits. Tasks should take only as long as they need to take. Principle: QUOTES: [1] Scripture [2] Set hard limits. Deadlines and time frames establish parameters, but typically not in a good way. We instinctively adjust our … Continue reading

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Be thoughtful about lunch. Your lunch can take an hour. Or 30 minutes. Or 10 minutes.

#768 54. Be thoughtful about lunch. Your lunch can take an hour. Or 30 minutes. Or 10 minutes. Principle: QUOTES: [1] Scripture [2] Be thoughtful about lunch. Your lunch can take an hour. Or 30 minutes. Or 10 minutes. Whatever time … Continue reading

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Track your time. You don’t have to get hyperspecific.

#765 53. Track your time. You don’t have to get hyperspecific. Principle: QUOTES: [1] Scripture [2] Track your time. Once you start tracking your time, you’ll be amazed by how much time you spend doing stuff that isn’t productive. You don’t … Continue reading

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Obsess over leveraging edge time. Schedule things you can do during downtime.

#762 51. Obsess over leveraging edge time. Schedule things you can do during downtime. Principle: QUOTES: [1] Scripture [2] Obsess over leveraging edge time. Your biggest downtimes during the workday may be when you drive to work, when you drive home, … Continue reading

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Default to 30-minute meetings. Most subjects can be handled in 30 minutes. Or 15!

#759 49. Default to 30-minute meetings. Most subjects can be handled in 30 minutes. Or 15! Principle: QUOTES: [1] Scripture [2] 49. Default to 30-minute meetings. Whoever invented the one-hour default in calendar software wasted millions of people-hours. Most subjects can … Continue reading

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